CRM + ERP for import-export

CRM + ERP for import-export is custom management software built around an import-export company's process — contracts and orders by lot or container, document checklists, multi-site stock, and foreign-currency receivables on one system.

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A good fit for

The business tracks container orders and documents through Excel and Zalo, and steps get missed
Stock sits across multiple sites (cold storage, transit warehouses) and needs checking before confirming a shipment
Profit needs calculating per shipment, including logistics costs, instead of lumped together at period-end

Not a good fit for

Import-export volume is still small, a few shipments a year — Excel still works fine for now
Budget under 45 million VND or you need it live next week — custom software needs a review and a few weeks to build

Want the full system tying together CRM, sales, inventory, finance, and HR? See AdSys Business OS — see here. Already deployed for this industry — see An operating system for an agricultural export business.

Want to compare with the other 10 industries? See CRM + ERP by industry.

What this package includes

Review the process from signing a contract and sourcing through to shipping by lot or container
Contracts and orders by lot/container, with document checklists at each step
Input sourcing, multi-site stock, and foreign-currency receivables tracking
Logistics costs tied to each shipment, with profit calculated per shipment
Department-based permissions, training, and warranty per plan

Our process

Discovery
Review the contract, sourcing, and shipping process by lot or container
Week 1
Agree on scope & sample screens
Approve the contract and document-checklist screens and the list of modules to build first
Week 2
First module live
Put contracts and orders by lot/container into real use, reconciled against old records
Weeks 3–6
Expand modules
Add multi-site stock, foreign-currency receivables, logistics costs, and per-shipment profit on the agreed roadmap
As scheduled
Handover & operations
Train the documentation team and accountants; hand over documentation and warranty per plan
After acceptance

Pricing

Starter

From 45,000,000 VND

CRM for partners + contracts and orders by lot/container
1 branch/warehouse
60-day warranty

Get a detailed quote

Full operations

From 90,000,000 VND

CRM + document checklists, multi-site stock, foreign-currency receivables
Management reports
Zalo OA connection (Zalo message fees billed separately)
90-day warranty

Get a detailed quote

Multi-branch

From 150,000,000 VND

Multiple branches/warehouses with branch-level permissions
Integration with existing software after review
90-day warranty plus priority support

Get a detailed quote

This range is an estimate for the standard scope and is confirmed after discovery.

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Frequently asked questions

How is this different from off-the-shelf import-export software?

Off-the-shelf software is usually built for one fixed product type or shipping route, which does not match how your company tracks shipments and documents. The custom version follows your actual contract, sourcing, and document process.

Can old contract and document data in Excel be migrated?

Yes, after reviewing the existing contract and document file structure and agreeing on how to handle missing data; the specific scope is listed in the quote. Your data stays on your own server (or one you rent); AdSys keeps no copy after handover.

Can it be built in parts, and how soon can we use it?

Yes. Contracts and orders by lot/container are built first — the first module is usually live in 3–6 weeks; the remaining modules follow on the agreed roadmap.

Has this actually been deployed for this industry?

Yes — an operations system for an agricultural export business is running in production: container-based orders, multi-site cold storage, 80+ data tables, and 8+ modules used daily. See Projects for details.

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